Help 5.2 Adding Calendar Events (Ride Leaders) |
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Introduction: This is where anyone with ride leader access can define their own rides only, and have no permission to modify anyone elses ride. Ride Leaders cannot change who leads the ride they put in the calendar.
1) You will need to logon to the members area. See Help 1.1 Logging onto members area if you don't know how to do this.
2) Click on the Calendar TAB. See Figure 1 below.
Figure 1 - Select the Calendar Tab
3) After selecting Calendar, you will see a list of events starting from todays date. You can view earlier events if you select "All SCBTC Events and Rides" from the dropdown box shown next to Arrow #1 (See figure 2). Note that only the events you have entered into the calendar will show the links Edit and Delete as shown with arrows 2 and 3 respectively in Figure 2.
Figure 2 - Events List Screen
4) If you wish to change the event details (eg Meeting Place, Time, Date or leader event details ie Leader #1, Leader #2 and/or Leader #3), then select the Edit link next to the date/time for that event (See Arrow #2 in figure 2 above).
5) if you wish to remove the event including all its leaders (There are 3 leaders defined based on the example in figure 2 above), then select the Delete link to the right of the date/time. You will get a confirmation box requesting to delete the event. Answer Delete or Cancel accordingly.
Help 5.2 Adding Calendar Events (Ride Leaders) |
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6) By default each page only shows a handful of events so you may need to use the navigation bar at the bottom of the screen to find the event you are after. This shows the date of the first event on every page and as everything is sorted in date/time order just click the hyperlink at the bottom of the page to jump to the page containing the event you wish to modify, view or delete.
Figure 3 - Navigate to events page by time
Lets say for example, the event you are after is on the 8th January, you would click on 3 (See Arrow 1, figure 3) as the date of the event falls between 6th January and 3rd February (Hyperlink 4 in figure 3).
7) After selecting the Calendar TAB, press the Add button at the bottom of the screen.
8) You will enter this screen if you pressed the Add button as in step 6 above, or the Edit link as in step 4 above. This is where you make the changes to the details for the event. When entering a new event, it does not come defined with any event leaders or other information. (See Figures 4 and 5)
Figure 4 - Events Entry Screen
Help 5.2 Adding Calendar Events (Ride Leaders) |
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9) The Meeting Point can be selected using the drop-down box next to arrow 1 (Figure 5). If you select an option from this dropdown list, the meeting point location name, address, UBD reference and GPS will automatically populate in the respective fields. If the meeting point doesnt exist then you can type the details into each field instead.
10) Your name will appear as the contact, you cannot put another leader in place of yourself. You can however select if you want your e-mail address displayed to non-members and change the preferred contact number if you have registered more than one phone number in the profile.
Figure 5 - Meeting Point and Leader(s) for the event
11) Press the Add or Update button at the bottom to save changes to your event.