Help 5.1 Adding Calendar Events (Administrators) |
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Introduction:
This is where anyone with administrator access can define any rides with
multiple leaders. This level of access also can add other organisations rides to
the calendar also.
1) You will need to logon to the members area. See
Help 1.1 Logging onto members area if you don't know how to do this.
2) Click on the Calendar TAB. See Figure 1
below.
Figure 1 - Select the
Calendar Tab
Selecting Events for Editing or Removal
3) After selecting Calendar, you will see a list of
events starting from todays date. You can view earlier events if you select "All
SCBTC Events and Rides" from the dropdown box shown next to Arrow #1 (See figure
2)..
Figure 2 - Events List Screen
4) If you wish to change the event details (eg Meeting Place, Time, Date or
leader event details ie Leader #1, Leader #2 and/or Leader #3), then select the
Edit link next to the date/time for that event (See Arrow #2 in figure 2
above).
5) if you wish to remove the event including all its leaders (There are 3
leaders defined based on the example in figure 2 above), then select the
Delete link to the right of the date/time. You will get a confirmation box
requesting to delete the event. Answer Delete or Cancel
accordingly.
Help 5.1 Adding Calendar Events (Administrators) |
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Navigating to a page that contains your event
6) By default each page only shows a handful of events so you may need to use
the navigation bar at the bottom of the screen to find the event you are after.
This shows the date of the first event on every page and as everything is sorted
in date/time order just click the hyperlink at the bottom of the page to jump to
the page containing the event you wish to modify, view or delete.
Figure 3 - Navigate to events
page by time
Lets say for example, the event you are after is on the 8th January, you would
click on 3 (See Arrow 1, figure 3) as the date of the event falls between 6th
January and 3rd February (Hyperlink 4 in figure 3).
Adding a New Event with Ride Leaders
7) After selecting the Calendar TAB, press the Add button at the bottom
of the screen.
Entering the Calendar Event details
8) You will enter
this screen if you pressed the Add button as in step 6 above, or the Edit link
as in step 4 above. This is where you make the changes to the details for the
event. When entering a new event, it does not come defined with any event
leaders or other information. (See Figures 4 and 5)
Figure
4 - Events Entry Screen
9) The Meeting Point can be selected
using the drop-down box next to arrow 1 (Figure 5). If you select an option
from this dropdown list, the meeting point location name, address, UBD
reference and GPS will automatically populate in the respective fields. If the
meeting point doesnt exist then you can type the details into each field
instead.
10) For cycling leaders, click Add
Leader Below (See Arrow 2, Figure 5). Now as you add each leader this Add
Sub-Event Below link will appear for each leader you define. In some instances
leaders are not required, such as events like the Christmas party or AGM where
there is no contact.
Help 5.1 Adding Calendar Events (Administrators) |
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Figure
5 - Meeting Point and Leader(s) for the event
Adding Multiple Sub-Events and Leaders to Same Event
11) In the example in figure 6 below, you will see there are 3 sub-events.
When adding a sub-event below the current sub-event, use that Add Sub-Event
Below link above where you want it to go. If
you want to add an additional sub-event say between leader #2 and Leader #3, then select the Add Sub-Event Below
link on leader #2 box. (See arrow in Figure 5 box). A blank leader will appear
as shown in Figure 7.
Figure 6 - A Calendar Event
with 3 Sub-Events and no Leaders Defined
Make yourself
Leader for a Sub-Event
12) Now you have added a new
sub-event. Now lets make yourself leader. Click Make Me Contact link for the
sub-event you want to make yourself contact. As you are logged onto the members
area already, your credentials will be copied in automatically for leader phone
and e-mail. See Figure 7, the red arrow marked #1.
Help 5.1 Adding Calendar Events (Administrators) |
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Figure 7 - New Calendar
Sub-Event Added, now lets make yourself the leader for it
13) Now you can select show e-mail
and select a phone number (If you have registered more that one phone number in
your members profile). See figure 8. Note also that it gives you the link to
remove contact if you wish to do so.
Figure 8 - Leader added into
new sub-event
Select Different Leader for Event Contact
14) In Figure 8 above, if you select
the Change Contact Hyperlink, then you can get to choose what member will
lead the ride. The member selector will appear as in figure 9. The list will be
sorted in Surname order starting with the first member in the club with a name
starting with 'A'. If the member you want does appear on the first page, select
the circle (See arrow 1, figure 9) next to the name then press the Select Member
button to return back to the sub-event.
Figure 9 - Member Selector
